Checklists for the Incident Task Manager
When you have so many things to do and so little time, people use the humble checklist to help organise and manage the execution of your work. Checklists are commonly used to carry out routine checks and ensure that the operator or person in charge of these checks does not miss anything.
They are simple and efficient tools used to better organise your assignments and to verify, easily, your most important tasks. They have been designed to reduce errors and ensure consistency and completeness in carrying out a duty.
What can Checklists be used for?
The Checklist extension provides a simple and efficient way to create and assign checklists to a person or a group. They are formats created to carry out repetitive activities, control compliance with a list of requirements or to collect data in an orderly and systematic manner.
They are used to make standardised checks of activities or products, making sure that the worker or inspector does not forget any important point.
You can use the checklists for the following tasks:
- Carrying out activities in which it is important that no step is forgotten and / or tasks must be done in an established order.
- Carrying out inspections where it must be recorded what the inspected points were.
- Verify or examine articles.
- Examine or analyse the location of defects. Check the causes of the defects.
- Verification and analysis of operations.
- Collect data for future analysis.
Why use Checklists?
When you do something that involve multiple steps, it’s easy to forget one or two of them. Using checklists ensures that you won’t forget anything. So, if you do something repetitively and want to do it right every time, a checklist is an indispensable tool.
- Checklists save you time because you don't need to use time remembering the steps, therefore you can dedicate all your time on doing the task.
- Checklists also allow you to delegate tasks confidently and effectively.
- Checklist status-data can provide real-time dynamic feedback to the Incident Manager.
- Using a checklist is an excellent way to make the management of incidents or Business Continuity Planning (BCP) simpler and more productive.
Benefits of using Checklists for your BCP?
Checklists focus attention on the job at hand and ensure nothing is missed. There are many benefits from using checklists. Some of them are:
- Checklists are an easy way of planning remedial actions for complex incident scenarios because people find them easier to create, less time consuming than complex plans with lot of verbiage and easier to amend after review.
- Checklists can clearly establish and include all aspects that may provide data of interest to the organisation.
- Checklist establishes clearly what has to be checked, what is the criterion of compliance or non-conformity and the frequency of control or check.
- They have section of observations to provide additional information.
- They can be used to obtain data or to control the evolution of a characteristic or activity.
- Checklists are also used to report, on a real-time basis, the status of operations and to evaluate the trend and/or dispersion of production.
- Real-time checklist update and audit data is displayed in the incident Control Console.
Compliance, Productivity and Motivation
Incident Manager's Checklist extension helps you maintain consistency and good practices in a very easy and convenient way. It will also help you to save resources and energy. Your team just have to follow what have already been developed. Your team will be able to execute more specialised tasks because they can learn how it’s done.
Checklists provide a logical structure when dealing with complex and unpredictable incident scenarios. Incident responders and managers can observe progression which motivates them to keep working. In some cases, checklists can make a difference between life and death. When it comes to first aid, following a checklist ensures nothing is forgotten and could certainly save lives.
Collaboration and Delegation
Checklists can help people think out of the box for ideas you may not have thought of otherwise. As you work through checklists it may become clear that certain tasks are more suitable for specific individuals or team members. These can be delegated on-the-fly ensuring that nothing is forgotten during an active incident, thus reducing recovery times.
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